CONTRACTS MANAGEMENT AND ADMINISTRATION-INTRODUCTION
Introduction
This contract management and administration seminar has been designed to enhance and develop a better understanding of the management and administration construction projects. Construction projects generally have a history of disputes and conflicts which in the end have reduced the efficiency and profitability of projects.
Contract administration is a broad term used to describe management of the parties’ responsibilities in delivering contracts. At the core of each responsibility is the contract. Entering into legally sound, mutually advantageous contracts is critical to the financial success of many businesses, so it is imperative to find the right partners and put into place fair agreements. On the other hand, contract management occurs after a contract has been completed and taken effect. Thus, this entails working to ensure that the terms and conditions contained within the contract are adhered to and that all of a party’s contractual obligations are met satisfactorily
This is important to the client, contractor and Consultant not only to determine that the work is proceeding in conformity with the contract documents, but also because it allows a final opportunity to detect any inaccuracies, ambiguities or inconsistencies in the design. The objective of this training is to improve construction contract administration by providing knowledge and skills related to the administration and enforcement of contract requirements during the construction phase of the project.
This seminar will trace the contractual process from pre-tender stage to taking over, where the standard contract management and administration process is followed. An overview of various general conditions of the contract will be discussed as well as the pre-award issues. Delegates will, therefore, gain an understanding of the entire process of contract management and administration, from the initiation of the project to its completion and taking over. Checklists of documents required, time charts and other tools of contracting will be discussed.
This Contracts management training seminar will highlight:

  • Types of contracts used in the construction industry
  • Contract procurement procedures in use in the construction
  • Contract negotiations and documentation
  • Effective contract supervision and administration approaches
  • Project completion procedures and required documentation

 
Objectives
At the end of this training the participants will be able to:

  • Understand the fundamentals of valid contract
  • Understand the process of procuring a contract
  • Be able to administer the contract from contract award to completion stage.
  • Be able to generate a record of documents required for project contract administration and project file.
  • Understand the cycle of contract management relative to construction projects.
  • Understand the procedures for efficient project completion and handover

Training Methodology
This training seminar will be delivered using a mixture of trainer-led discussion, using real examples wherever possible, and group exercises to develop new ways of thinking around the whole issue of engineering contracts and their associated problems. The training seminar will be highly interactive and will encourage delegates to bring their scenarios and issues for discussion with an experienced practitioner.
Organizational Impact
This training course will deliver the following benefits:

  • Enhanced understanding of contractual issues involved in engineering contracts
  • More efficient management and administration of construction projects
  • Enhanced understanding of other contracting options
  • Resolving disputes quicker and more efficiently
  • Projects will be more successful
  • Reduced project times and improved profitability

Personal Impact

This training course will deliver the following benefits:

  • Deeper understanding of the requirements of a valid contract
  • Knowledge of modern methods for contracting for engineering projects
  • A better understanding of the problems that can arise and how to avoid them
  • Understanding how greater collaboration can, if handled properly, reduce conflict
  • Better skills and techniques for resolving disputes
  • Wider skill base, meaning greater scope for career development

Target Group
This training course is suitable for a wide range of professionals’ individuals involved in construction administration, but will greatly benefit:

  • Contractors
  • Site Engineers,
  • General foremen,
  • Property Managers,
  • Bonding and Insurance Agencies
  • Anybody involved in construction and engineering contracts

Course Outline
Module 1:       Introduction to Engineering Contracts

  • Review of duties and responsibilities of Site supervisor
  • Basic Principles of forming a Contract
  • Parties to the Contractors and their responsibilities

Module 2:       Tender and Contract Documents

  • Tender and Contractor documents
  • Conditions of contract
  • Bills of Quantities and schedule of work
  • Types of Contract arrangement
  • Contract Documents – Order of precedence

Module 3:       Contract Procurement Process

  • Contract procurement and Award Procedures
  • Work Planning and Mobilization
  • Cash flow projection
  • Effective Supervision and administration

Module 4:       Contract supervision and administration Exercise

  • Project Completion Report,
  • Final Account and Takeover
  • Introduction to contractual claims
  • Dispute resolution procedures